Privacy Policy
Last updated: 03.2026
SpectraSentinel respects your privacy and is committed to handling personal data responsibly, discreetly, and in accordance with applicable data protection law.
This Privacy Policy explains what personal data we collect, how we use it, how long we keep it, and what rights individuals may have in relation to their personal data.
1. Controller
The controller responsible for data processing in connection with this website is:
SpectraSentinel
SpectraSentinel GMBH
Hofwiesenstrasse 211, Zurich
Email: info@spectrasentinel.com
If you have any questions regarding privacy or data protection, you may contact us using the details above.
2. Scope of this Privacy Policy
This Privacy Policy applies to the website https://www.spectrasentinel.com and to personal data processed in connection with website visits, contact requests, business communications, and related services.
3. Personal Data We May Collect
We may collect and process the following categories of personal data:
- name
- company name
- email address
- telephone number
- address details if voluntarily provided
- message content submitted through contact forms, email, or other communications
- technical data generated through use of the website, such as IP address, browser type, operating system, referrer URL, date and time of access, and requested pages
We only collect personal data that is necessary for the relevant purpose.
4. Data Collected When You Visit the Website
When you visit our website, certain technical information is automatically transmitted by your browser and may be stored in server log files.
This may include:
- IP address
- date and time of access
- requested page or file
- referrer URL
- browser type and browser version
- operating system
- internet service provider or access provider
We process this information to:
- ensure the stable and secure operation of the website
- detect misuse, technical errors, or security issues
- improve website performance and administration
- support the general security and integrity of our online presence
This technical data is not used by us to identify you personally unless such identification is necessary for security, legal, or operational reasons.
5. Contact Requests and Business Communications
If you contact us by email, contact form, or other communication channels, we process the personal data you provide in order to:
- respond to your inquiry
- assess a potential business relationship
- communicate regarding our services
- prepare proposals, consultations, or service discussions
- maintain business records and correspondence
Providing such information is voluntary. However, without certain information, we may not be able to respond adequately to your request.
6. Purpose of Processing
We may process personal data for the following purposes:
- operating and securing the website
- responding to inquiries and requests
- managing business communications
- preparing or discussing services and proposals
- maintaining client, prospect, or supplier relationships
- fulfilling contractual, legal, or compliance obligations
- protecting our rights, operations, and website infrastructure
7. Legal Basis / Justification for Processing
Where required, we process personal data on one or more of the following grounds:
- your consent
- the need to respond to your inquiry or take steps prior to a contract
- the performance of a contract
- compliance with legal obligations
- our legitimate business interests, including security, communication, administration, and business continuity
8. Cookies and Similar Technologies
Our website may use technically necessary cookies or similar technologies to ensure proper functionality, security, and usability.
If analytics or similar tools are used, this will be described below.
If you implement a cookie banner or consent tool, this section should be aligned with the actual technologies used on the site.
9. Website Analytics
Use only the version that reflects your actual setup.
Option A — if you use Matomo
We may use Matomo to understand basic website usage and improve our website and services.
Matomo may process technical usage data such as visited pages, time spent on pages, referring websites, approximate location information, and device/browser information. IP addresses may be anonymized where applicable.
Where Matomo uses cookies or similar technologies, such processing is subject to the relevant website configuration and consent requirements.
Analytics data is used only for internal statistical and website improvement purposes.
Option B — if you do not use analytics
We do not use website analytics tools to profile visitors or conduct marketing-based behavioral tracking.
Delete the option that does not apply.
10. Social Media, Embedded Content, and Third-Party Services
If our website includes links to external platforms or embedded third-party content, such third parties may process technical data when you access their services.
This may include providers such as:
- video platforms
- social media platforms
- map services
- external communication tools
We are not responsible for the privacy practices of third-party websites or services. Please refer to the privacy policies of the respective providers.
If your website does not use embedded social media plugins or third-party content, keep this section short or remove examples that do not apply.
11. Data Sharing
We do not sell personal data.
We may disclose personal data to third parties only where necessary, including:
- hosting or technical service providers
- analytics or infrastructure providers, where applicable
- legal, regulatory, or administrative authorities where required by law
- professional advisers where necessary for legal or business purposes
- selected service providers acting on our behalf under appropriate confidentiality and data protection obligations
Data is only shared to the extent necessary for the relevant purpose.
12. International Data Transfers
Where personal data is processed through service providers located outside Switzerland, appropriate contractual, technical, or organizational safeguards should be in place where required.
If possible, SpectraSentinel seeks to use service providers and infrastructure that support an appropriate level of confidentiality and security.
13. Data Retention
We retain personal data only for as long as necessary for the purpose for which it was collected, or as long as required by legal, contractual, or operational obligations.
Retention periods may vary depending on:
- business correspondence needs
- contractual requirements
- legal retention obligations
- security and incident documentation
- dispute resolution or enforcement needs
When personal data is no longer required, it is deleted, anonymized, or securely archived as appropriate.
14. Data Security
SpectraSentinel implements appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, loss, or destruction.
However, no transmission of data over the internet can be guaranteed to be completely secure. For this reason, individuals may also contact us by telephone or other appropriate means if they prefer not to transmit sensitive information online.
15. Your Rights
Subject to applicable law, you may have the right to:
- request information about personal data processed by us
- request correction of inaccurate or incomplete personal data
- request deletion of personal data where legally applicable
- request restriction of processing where legally applicable
- object to certain processing activities where legally applicable
- withdraw consent for future processing where processing is based on consent
- request the provision or transfer of personal data in a commonly used format where legally applicable
To exercise your rights, please contact us at:
We may request reasonable proof of identity before responding to certain requests.
16. Complaints
If you believe that your personal data has been processed unlawfully, you may contact us first so that we have an opportunity to address your concern.
You may also have the right to contact the competent data protection authority.
17. Changes to this Privacy Policy
SpectraSentinel may update this Privacy Policy from time to time in order to reflect changes to the website, services, legal requirements, or internal processing practices.
The current version of this Privacy Policy will always be made available on this website.
18. Contact
For privacy-related questions or requests, please contact:
SpectraSentinel
SpectraSentinel GMBH
Hofwiesenstrasse 211, Zurich
Email: info@spectrasentinel.com
Website: https://www.spectrasentinel.com